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STATUTES/STATUTS

Statuts de l’Association
Club International Salisien

Article 1

An Association governed by the law of 1st July 1901 and the decree of 16th August 1901 is hereby established for the benefit of its members agreeing to abide by these Statutes. It is to be known as the Club International Salisien.

Article 2

The aim of the Association is to make available to foreigners of all nationalities, be they resident or staying temporarily in Salies-de-Bearn, as well as French nationals interested in contact with other countries and their cultures, opportunities to meet and exchange ideas in a friendly environment, in order to enable those who so wish to integrate into the local community. Activities will be organised with this aim in view.

Article 3

The Association is based at the home of the President in office. This location may be changed by a simple resolution of the Management Committee

Article 4
The Association is made up of

  • Honorary Members – who have given distinguished service to the Association or who by their standing, their personal qualities or by the interest shown, offer their active or moral support. Such members do not pay membership fees.
  • Ex-officio Members – whose presence at Management Committee meetings is necessary by virtue of their role in the affairs of the Association or on behalf of the public official they represent. Such members cannot be members of the council.
  • Members – who have undertaken to take an active part in the activities of the Association and who pay an annual subscription, the rate being decided annually at the AGM.

Article 5

Members are forbidden to take part in any discussion or demonstrations of a racial or sectarian nature, as representatives of the club.

Article 6
Qualification for membership ceases upon

  • Resignation – any member may resign from the Association at any time, by informing the President in writing and after settling any outstanding membership fees.
  • Death.
  • Removal from the membership – The Management Committee may remove any member for non-payment of subscriptions or for any other serious matter.
  • The club year runs from 1st November to 31st October. Members who have not renewed their membership by 30th November are considered as having resigned. They can however rejoin in the current year upon full payment of annual subscription.

Article 7
The assets of the Association comprise

  • Membership subscriptions.
  • The income from events, interest on investments and bonds that may accrue.
  • Any other assets allowed by law.

Article 8
The Management Committee

The affairs of the Association are managed by a committee of 7 adults who must be subscribing members elected by the AGM for a period of 3 years.

One third (1/3) of the members of this committee retire each year in turn. Existing committee members are eligible for re-election.

The Management Committee elects from its members a Council comprising:

  • A President.
  • A Vice-President.
  • A Secretary.
  • A Treasurer.

The Management Committee might provisionally replace one of its members in case of a prolonged absence, such action being confirmed at the subsequent AGM. The powers of member elected in such a manner would cease at the same time as the member replaced would have retired. It is advisable, but not necessary, that one member of the Management Committee is of French nationality.

Article 9
Management Committee Meetings

The Management Committee meets at least once every six months, or, as is deemed necessary for the proper and efficient running of the club. Such a meeting may be called by the President or by at least a quarter (1/4) of its members. A quorum of at least two thirds (2/3) of its members is necessary for its deliberations to be valid.

Decisions are taken on a simple majority of votes. In the event of a tie, the President exercises the casting vote.

Any member of the Management Committee, who without reasonable excuse, has failed to attend three (3) consecutive meetings, may be considered to have resigned.

All proceedings of the Management Committee are recorded in a special minute book. Minutes of meetings should be signed by the President and the Secretary.

Article 10
Responsibilities of members of the Council

  • The President is responsible for the proper administration of the Association. He is above all legally responsible. Should he be unable to fulfil his functions, his responsibilities could be delegated to another member of the Management Committee, subject to their approval.
  • The Vice-President assists the President in his functions.
  • The Secretary or Assistant Secretary, working closely with the President, ensures the efficient administration of the Association, sending out notice of meetings and making minutes of Management Committee meetings and AGMs. He is responsible that these minutes are recorded in appropriate minute books in accordance with the law of 1st July 1901.
  • The Treasurer draws up the budget and keeps the accounts of the Association. He maintains a detailed record of income and expenditure and reports to the AGM for their approval. He may be assisted by any accountants deemed necessary.

Article 11
Annual General Meetings

AGMs are open to all members of the Association and take place at least once a year.

Notice of meetings are sent to members by the Secretary 15 days in advance, together with the agenda.

The President assisted by his Management Committee takes the chair.

The Treasurer presents his report and submits it for approval of the meeting.

There follows a secret ballot for the replacement of retiring Management Committee members, followed by the appointment of an Auditor to approve the accounts.

Only items on the agenda may be discussed.

Votes by proxy are allowed in exceptional circumstances. A member is allowed to cast only one proxy vote for one absent member.

Decisions of the AGM are taken on a show of hands. Should a quarter (1/4) of members present insist, a vote may be taken by secret ballot.

For proceedings to be valid, a quorum of at least a quarter (1/4) of total membership must be present. Should this quorum not be reached, another AGM is arranged, with the same agenda, and this meeting is empowered to take decisions, whatever the number of members and representatives present.

Article 12
Extraordinary General Meetings

Should the need arise, or on the insistence of at least half (1/2) the subscribing membership, the President may call an EGM, in accordance with the procedures detailed in Article 11.

Article 13
Internal Rulings

An internal ruling may be taken by the Management Committee, which must subsequently be approved by the AGM. This hypothetical ruling would define and decide upon issues not envisaged in the Constitution, particularly in respect of the internal administration of the Association.

Article 14
Club Website

The club website is to be used for promoting club events and news. Members may only use the site for personal messages and sharing information. The Management Committee does not permit the use of the site for any commercial purposes or financial gain. The Management Committee reserves the right to remove items without explanation.

Article 15
Winding-up

Should two thirds (2/3) of the current subscribing membership decide to wind up the Association, one or more liquidators are appointed by the AGM and the assets are disposed of in accordance with article 9 of the law of 1st July 1901 and the order of 16th August 1901.

Article 16

(Une version française de ces statuts est disponible sur demande.)